More time for the client. We take the repetitive work off your hands.
A proven set of AI automations for estate agents, inside your own private environment. We guide the agency every step of the way, from the Quickscan to daily use.
Waiting has become the risk. Staff are already pasting client details and file text into ordinary AI tools, and that is exactly where personal data leaks away. The question is not whether the agency will use AI, but how it does so safely.
A working AI environment, fully set up and fully guided.
Your own private environment
An isolated environment with a local AI model, hosted in Europe. The data stays in the vault and never leaves the Netherlands.
A proven set of automations
For the real work of an agency: from email and viewings to the property file and the draft purchase agreement. Live in three phases within three months.
A Quickscan first
A concrete report showing what it delivers, which automations we switch on and where custom work is needed. No commitment and no obligations.
The setup taken off your hands
We configure the environment, connect the tools, migrate the files and train the team. There is nothing for the agency to arrange itself.
People stay in control
The AI makes proposals, not final decisions. Every conclusion is traceable to its source, and the agent signs off.
A lasting partner after go-live
Ongoing support, new automations and continued development, with a dedicated contact.
The result: considerably less repetitive work, and more time for clients and viewings. The Quickscan makes the exact time saving concrete for each agency.
Three steps, fully guided.
Not an IT project. We walk through every step with you and remain your point of contact.
Quickscan and advisory report
We analyse your processes and data flows, from first enquiry through to completion, and determine where a standard process is enough and where custom work is needed. You get a clear report with a menu of automations to choose from. No commitment and no obligations.
Setup and implementation
We build the automations you have chosen, set up the private environment, migrate the files and train the team. Phased within three months. There is nothing for the agency to do itself.
Live and continued development
The agency gets to work with a dedicated contact. We add new automations and keep thinking along. A partner, not a supplier.
The Quickscan puts the menu together.
No standard package that everyone gets. The Quickscan maps the processes, systems and data flows, and assembles from them a menu that fits the day-to-day practice of the agency, with proven process flows for estate agency work and, where needed, custom work on your own processes. We deliver it block by block, phased within three months, and no phase goes live until you have approved it.
Proven standard flows for estate agency work
Ready-to-use process flows that have already proven themselves in estate agency work, set up around your own templates, systems and way of working. You choose from what is on offer, in the order the Quickscan indicates.
The daily heavy lifting, straight away
Inbox triage and draft replies
Enquiries via Funda, viewing requests and ordinary email sorted, with a draft ready for the agent.
Lead and instruction intake
New enquiries opened in a structured way, the details carried across, routed to the right colleague.
Document intake and extraction
Title deed, cadastral map, energy label and VvE documents (the owners’ association papers) read automatically and filed.
Viewing schedule and follow-up
Appointments planned and confirmed, with the feedback afterwards recorded against the file.
Summaries and points of attention
Deed of division, long-term maintenance plan and survey report summarised, with the points of attention marked.
The file and the transaction
Property file completeness check
Which documents are still missing before the property goes on the market.
Draft listing copy
Listing text for Funda and your own site, built from the file and in your own house style.
Bid overview
Bids and their conditions recorded in a single overview, with an up-to-date picture for the seller.
Draft purchase agreement from a template
Your own model filled from the file, ready for review.
Deadline and date monitoring
The statutory cooling-off period, the conditions precedent and the completion date pulled out and monitored.
Support for client due diligence
Documents for Wwft, UBO and PEP checks gathered and signals marked. The agent assesses and decides.
Advice, knowledge and continued development
Valuation with comparable properties
Comparable transactions gathered and the reasoning prepared, traceable to its source.
File assistant
Ask questions of a single file, with every answer traceable to the document it came from.
Agency-knowledge assistant
Your own templates, working agreements and earlier files searchable across the agency.
Handover to the notary
The file bundled and delivered complete, ready for completion.
Aftercare and client relationships
Aftercare moments, review requests and recurring contact points prepared.
Regulatory and market monitor
Changes in regulation and sector conditions flagged.
Optional: automatic document archiving, and draft invoicing and time records.
We deliberately keep Phase 1 low-threshold and low-risk. The Quickscan determines which flows are switched on, in what order, and which this agency does not need.
Custom work based on your own processes
Does the agency genuinely work differently on some point, or does the gain lie in something the standard set does not cover? Then we build that as well. The Quickscan exposes those points and puts them on the menu as separate building blocks.
Your own integrations
A connection to the CRM, the listing platform or a register the agency already uses.
Your own way of working
A process that differs from the standard, translated into a flow of your own.
Your own software or portal
A tool or property portal for buyers, sellers and tenants, inside the same private environment.
We deliver custom work block by block, on a monthly basis or as a defined project. Scope and price are agreed per agency on the basis of the Quickscan.
Clear: a monthly fee plus a one-off setup.
Analysis and advisory report with your menu of automations.
Full setup of the chosen automations, phased within three months.
Includes every application you need and the private vault. What the local AI model costs depends on your use case.
Amounts exclude VAT. The Quickscan confirms the exact scope before anything is switched on.
Security down to the level of a single file.
Local model, isolated environment
End-to-end encrypted, on Secure Cloud Compute. Data never leaves the vault.
European-hosted, ISO 27001, GDPR-proof
No American dependency, no CLOUD Act exposure.
Human-in-the-loop
A person signs off on anything that leaves the agency or creates a binding document: the purchase agreement above all.
A value model built from the ground up
Built up from the agency's own volumes and time savings per task, tested in the pilot.
Our goal: the whole agency confident with AI.
The technology is only half the story. With additional training and workshops we make every member of staff AI-literate, so the agency uses the tools with confidence and in the right way. From the agent to the back office.
Basic training for everyone
Working safely with AI, and recognising which client data may and may not go into the tools.
Workshops by role
Practical sessions, focused on the work of the agent, the front office and the back office.
Ongoing guidance
New staff and new roles stay up to speed, well after go-live.